York University Temporary Indoor Banner Application

Registered Student Organizations, Administrative and Academic Units, Research Centres, and Employee Groups may use this application to request permission for a temporary banner (1-14 days), inclusive of installation and removal, to promote an on-campus event. Consecutive applications for the same event will not be processed.

As a sustainability focused University it is encouraged that all applicants consider alternative promotion for their event: i.e. Social Media, Campus TVs and/or websites.

PLEASE NOTE: Banner applications require a minimum of 10 business days (excluding weekends) for processing.

A banner for a pan-University event (e.g. Red & White Day, Mental Health, etc.) may be displayed for an extended period beyond 14 days.

Banner size: 8 feet x 3 feet
Banner material: flame retardant fabric. Vinyl banners can be obtained through YFS Printing Services.

The following criteria are required for banners:

1) Must have clearly identified who the sponsor is (Registered Student Organization Name, Internal Department or Academic Unit).

2) Purpose of the banner is for promotion of an event. The only exception is Pan University Initiatives (e.g. NSSE Survey).

3) Banner art must be submitted for approval.

4) Signing Officer is responsible for final banner art matching what has been submitted and following all guidelines.

5) Removal costs for not following procedures may be passed on to the organization.

6) Must follow Statement of Policy on Free Speech: https://secretariat-policies.info.yorku.ca/policies/free-speech-statement-of-policy/

Registered Student Organization, Sponsoring Faculty, Department, Unit *

e.g. Sociology, President's Office, etc.
Name of Signing Officer Name of Signing Officer * First Last
Person authorising the banner
Email Address of Signing Officer *
Form completed by Form completed by * First Last
Name of person submitting this form
Title/Position *

Title of person completing/submitting this form
Telephone *

Telephone number/extension of the person submitting this form
Email *

Email address of the person submitting this form
Start Date (first day the banner will be installed) Start Date (first day the banner will be installed) * / MM / DD YYYY
End Date (day the banner will be removed) End Date (day the banner will be removed) * / MM / DD YYYY

Banner must be removed by owner on the specified date; if the banner is not removed by the specified date, University staff may remove it.
Use the space below to provide the text that will appear on the banner.

Name of the sponsoring organisation or unit (e.g. Psychology Student's Association; Centre for Human Rights, etc.), must be on the banner. *

Do not use acronyms (e.g. PSA, HR, etc.)

If you wish to upload a photo of your banner, indicate in the text field, "photo uploaded", and go to the next field.
If you already have a banner, or if you plan on including images on a banner, upload a photograph here.

Attach Files
To prevent damage to the railings, banners must be hung with cord or with rail ties. Do not use tape or other adhesive materials as the residue is difficult to remove. *

To prevent damage to the railings, banners must be hung with cord or with rail ties. Do not use tape or other adhesive materials as the residue is difficult to remove. Applicant is responsible for hanging and removing the banner within the approved time frame.
Signature *

Draw or Type

I understand this is a legal representation of my signature. Clear

Full Name

I understand this is a legal representation of my signature.